Learn how to create and configure events for your church using the multi-step event form.
Events are at the heart of church life. This guide walks you through the multi-step event creation wizard, covering everything from basic info to RSVP settings and organizer assignment.
Getting Started
1
Open the Events page
Navigate to your organization's Events page. You will see a calendar view of all upcoming events.
2
Click Create Event
If you have permission to create events, a Create Event button appears in the top-right area of the Events page. Click it to open the event creation wizard. You can also click the + icon on a specific date in the calendar to pre-fill that date.
Note
You must be logged in and have the events.create permission to see the Create Event button.
Step 1: Basic Info
The first step collects the core identity of your event.
1
Event Title (required)
Enter a descriptive name for your event. This is the only required field in this step, and the wizard will not let you proceed without it.
2
Event Type
Choose the type that best describes your event. Options include:
VBS (Vacation Bible School)
Fundraiser
Community Outreach
Holiday Service
Youth Event
Concert/Performance
Fellowship Event
Board Meeting
Recurring Service (for regular weekly services)
Other Event
The event type affects certain behaviors. For example, VBS and children's events support per-day schedules for multi-day spans.
3
Visibility
Choose who can see this event:
Public - visible to everyone, including visitors who are not logged in.
Private - only visible to organization members who are signed in.
4
Location
Enter the event location using the address input. The form defaults to your organization's address for new events. Coordinates are captured automatically for map display.
The Basic Info step with event title, type, and location configured
Step 2: Date and Time
Configure when your event takes place.
1
Start and End dates
Pick the start and end dates using the calendar pickers. If you opened the form from a specific calendar date, that date is pre-filled.
2
Start and End times
Set specific start and end times for your event. If you check the All day event option, the time pickers are hidden.
Tip
For multi-day VBS or children's events, a Daily Schedule section appears automatically. You can set default start and end times that apply to every day, and then customize individual days with different times or notes (e.g., "Water day").
Configure start and end dates and times for your event
Step 3: Details
Add descriptions and imagery to make your event stand out.
1
Short Description
Write a brief summary (up to 100 characters) that appears on event cards and list views.
2
Full Description
Use the rich text editor to write a detailed description. The editor supports formatting, links, and inline images (with an active subscription).
3
Cover Image
Upload a cover image for the event. A 16:9 aspect ratio (1920x1080) is recommended for best display.
Note
Cover image uploads and inline description images require an active subscription. The upload button will be disabled without one.
Add descriptions and a cover image to your event
Step 4: Settings
Configure RSVP behavior, eligibility restrictions, and live streaming.
RSVPs
1
Enable RSVPs
Toggle RSVPs on to allow people to register for the event. When enabled, additional options appear.
2
Guest Limit
Set a maximum number of attendees. Leave blank for unlimited capacity. When the guest limit is reached, new registrations are automatically placed on a waitlist.
3
RSVP Deadline
Optionally set a cutoff date after which RSVPs are no longer accepted (unless late registration is enabled).
4
RSVP options
Fine-tune registration behavior with these toggles:
Public attendee list - show who's attending on the event page.
Require verification - require phone or email verification to RSVP.
Late registration - allow sign-ups after the RSVP deadline passes.
Eligibility Restrictions
You can restrict who is eligible to register. Choose between two modes:
1
By Age
Set a minimum and/or maximum age in years.
2
By Grade
Set a minimum and/or maximum completed grade level. This is especially useful for children's and youth events.
Live Stream
Paste a YouTube URL to add a live stream link to the event page.
RSVP settings with guest limit, deadline, and additional options
Step 5: Organizers
Select people from your organization to serve as event organizers. Organizers can view attendee lists and help manage the event. This step is optional.
Select members to serve as event organizers
Step 6: Review
The final step shows a summary of everything you have configured: event title, type, visibility, date and time, location, RSVP settings, eligibility restrictions, daily schedule (if applicable), live stream URL, and organizers. Review the details and click Create Event to publish.
Review all event details before publishing
Tip
After creation, you are redirected to the event's detail page where you can share the link, manage RSVPs, or make further edits.
Note
Private events are only visible to signed-in organization members. Public events appear on your Events page for everyone, including anonymous visitors.
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