Events
Creating an Event
Learn how to create and configure events for your church using the multi-step event form.
Events are at the heart of church life. This guide walks you through the multi-step event creation wizard, covering everything from basic info to RSVP settings and organizer assignment.
Getting Started
1
Open the Events page
Navigate to your organization's Events page. You will see a calendar view of all upcoming events.
2
Click Create Event
If you have permission to create events, a Create Event button appears in the top-right area of the Events page. Click it to open the event creation wizard. You can also click the + icon on a specific date in the calendar to pre-fill that date.
Note
You must be logged in and have the events.create permission to see the Create Event button.
Step 1: Basic Info
The first step collects the core identity of your event.
1
Event Title (required)
Enter a descriptive name for your event. This is the only required field in this step, and the wizard will not let you proceed without it.
2
Event Type
Choose the type that best describes your event. Options include:
- VBS (Vacation Bible School)
- Fundraiser
- Community Outreach
- Holiday Service
- Youth Event
- Concert/Performance
- Fellowship Event
- Board Meeting
- Recurring Service (for regular weekly, biweekly, or monthly services)
- Other Event
3
Visibility
Choose who can see this event:
- Public - visible to everyone, including visitors who are not logged in.
- Private - only visible to organization members who are signed in.
4
Location
Enter the event location using the address input. The form defaults to your organization's address for new events. Coordinates are captured automatically for map display.
Step 2: Date and Time
Configure when your event takes place.
1
Start and End dates
Pick the start and end dates using the calendar pickers. If you opened the form from a specific calendar date, that date is pre-filled.
Note
For a Recurring Service, this step asks for the day of the week and times instead of dates, and a Repeats choice sets whether the service meets every week, every other week, or monthly.
2
Start and End times
Set specific start and end times for your event. If you check the All day event option, the time pickers are hidden.
Tip
Any event spanning more than one date gets a Meeting Days section. Pick which days of the week meet, set default start and end times that apply to every one of them, then customize individual days with their own times, a title (e.g., "Week 1: Creation"), or notes. Because the day picker works across weeks, a class that meets every Tuesday for six weeks is one event with six meeting days, not six events.
Note
For VBS, children's, group, and camp events the meeting days are required, since check-in and reminder emails read that day list. Other types start with no days selected and use a single start and end time until you pick some. The maximum is 14 meeting days per event.
Step 3: Details
Add descriptions and imagery to make your event stand out.
1
Short Description
Write a brief summary (up to 100 characters) that appears on event cards and list views.
2
Full Description
Use the rich text editor to write a detailed description. The editor supports formatting, links, and inline images (with an active subscription).
3
Cover Image
Upload a cover image for the event. A 16:9 aspect ratio (1920x1080) is recommended for best display.
4
Live Stream Link (optional)
Paste a YouTube link to add a Watch Live button to the event page. Mission trips also get fields here for volunteers needed, the funding goal, and the amount raised so far.
Note
Cover image uploads and inline description images require an active subscription. The upload button will be disabled without one.
Step 4: Registration
Decide whether people can sign up on the event page.
1
Take registrations
Leave the switch on to show a registration form on the event page, or turn it off for an announcement-only event.
2
Spots and deadline (optional)
Set Spots Available to cap registrations and a Registration Deadline to close sign-ups automatically. Leave either blank for no limit.
Tip
Waitlists, age or grade limits, family details, custom questions, and waivers are set after creation under Manage → Setup. Pricing and online payments live under Money.
Step 5: Review
The final step shows a summary of everything you have configured: event title, type, visibility, date and time, location, RSVP settings, meeting days (if applicable), and live stream link. Review the details and click Create Event to publish.
Tip
After creation, you are redirected to the event's detail page where you can share the link, manage RSVPs, or make further edits.
Note
Private events are only visible to signed-in organization members. Public events appear on your Events page for everyone, including anonymous visitors.
Tip
Need to change or remove an event later? See Editing and Deleting Events for step-by-step instructions.