Events
Editing and Deleting Events
Change an event's details, postpone or cancel it, duplicate it for next time, or delete it for good.
Everything you can do to an existing event happens in one place: open the event and you can change its page, put it off, call it off, copy it for next year, or remove it entirely. Choosing between those matters more than the clicking. Deleting is the only one you cannot undo.
Open the event
1
Find the event
Click the event on your Events page. It opens on its Page tab: the event page with editing on, and a row of tabs across the top. On the public event page, signed-in admins can click Edit & manage to get to the same place.
Note
You need permission to edit events to change anything, and permission to delete them for Delete Event to appear. Ask an organization administrator if either is missing.
Editing the details
Edit the event right on its page. Each part has a pencil, and changes save as you go; the bar at the top says All changes saved.
- Name and description: click the text and type.
- Cover photo: Change cover photo or Adjust at the top left.
- Dates, times, and place: click the strip under the title to open When & where, then press Save.
- Each day of a multi-day event: change times in the day's row of the schedule, or use Name this day and Add a note.
- Organizers: add or remove them in the Hosted by row.
- Sign-ups, spots, deadline, and price: Edit sign-ups & price under the sign-up card.
- Who can see it, kind of event, live stream link: Settings in the top bar.
Note
A recurring service has no single page, so it keeps its own form: click Edit service on its overview. See Managing recurring services.
Tip
Moving the date after people have signed up? When you save a new date in When & where, you can tick a box to email everyone signed up. For anything else, the Messages tab reaches exactly the people affected. See See who is coming and message your attendees.
The lifecycle actions
Choose More → Summary. The ⋯ button beside Share Event holds the rest:
- Check-in Sheet: the printable sign-in sheet for the day.
- Promote on Home Page: feature the event on your website.
- Duplicate Event: copy the whole setup so next year’s version only needs new dates.
- Postpone: the event is still happening, just not yet.
- Cancel Event: it is not happening, but the page and its registrations stay.
- Delete Event: remove it altogether.
Tip
Prefer Cancel Event over deleting whenever people have already registered. Cancelling can notify them, and it leaves a page explaining what happened for anyone who turns up looking. A deleted event just vanishes.
A postponed or cancelled event shows a banner at the top of its Summary with a Reinstate button, so either can be reversed.
Deleting an event
Warning
Deleting cannot be undone from the product. Check the event name in the confirmation dialog before you confirm.
1
Open the ⋯ menu on the Summary
Choose Delete Event.
2
Read what will happen
The dialog names the event and says it will be removed from your calendar and public pages, that registrations and payment records are kept for your reports, and that this cannot be undone.
3
Confirm
Go Back leaves everything alone; Delete Event goes ahead and returns you to your events list.
What deleting actually removes
- The event disappears from calendars, event lists, and public pages.
- Community feed posts that advertised it are retracted, so the feed does not point at an event that no longer exists.
- Registration and payment records are kept for your reports, but the event takes no new activity.
Tip
Only trying to hide something from the public? Click Settings and set Who can see it? to Only people with the link instead. The event drops off your website and out of the app, anyone who already has the link can still open it, and nothing is lost. See Why people can’t find or register for your event for what visibility changes.