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VBS

Setting Up VBS

Create the VBS week, set the days it meets, open registration, and find your way around the VBS admin.

VBS is a normal event with a great deal more attached to it. You create it from the same screen as any other event, on the VBS tab. That choice unlocks the roster, groups, badges, check-in, and everything else in this section.

Create the week

1

Start a new VBS

From your , open the Create menu and choose VBS. The New event screen opens on the VBS tab.
2

Name it and set the week

Give it the name families will recognize on your website. Pick the First day and Last day, and the Starts and Ends times. Every day starts with the same times. After the event exists you can name the days and change any one of them.
3

Answer the rest

Check the address under Where?. Parents always sign up their kids for VBS, so there is nothing to choose there. Under Does it cost anything?, choose Free or Paid and a price per person. Leave Who can see it? on Everyone, then press Create event.
A VBS week starts from the same screen as every other event

Finish the page

The new VBS opens on its Page tab: the event page families will see, with editing on. Changes save as you go.

1

Set the days it meets

The schedule on the page lists one row per day. Change a day's times in its row, and use Name this day and Add a note where a morning differs. The bin removes a day and Add a day adds one. To change which weekdays it meets, click the date strip under the title to open When & where, set Meets on, and press Save.
One row per day, so a water day or a late closing program is a note rather than a separate event

Tip

Use the per-day notes for what actually changes that morning, such as “Water day, send a towel” or “Closing program, parents welcome at 11”. Parents see them, and so do your volunteers.
2

Set the sign-up rules

Click Edit sign-ups & price under the sign-up card. Set Spots if your building has a limit, and a Sign-up deadline if you want one. Grade limits, volunteer applications, friend preferences, and parent self check-in are in the same panel. See Registration settings.
3

Add questions and waivers

The Sign-up form box under the card links to Questions, Waivers, and Extras such as T-shirts. Each opens its own page.

Finding your way around

Every VBS tool is a tab in the bar at the top of the event: Page, Sign-ups, Check-ins, Messages, Payments, and Groups. On a small screen, tabs that do not fit move into More. More holds the rest:

  • Summary and Roles
  • Sign-up form: Questions, Waivers, Extras, Pricing
  • Volunteers: Tasks
  • Competition: the optional donation competition
  • Reports: Analytics
  • Event: Promote, How VBS works
The summary counts what you have and tells you what needs a decision

More → How VBS works is the product's own tour of those tools and what is set up already. To get back to the event later, click it on your Events page.

Tip

Open registration several weeks ahead. Early sign-ups are what let you size groups, chase volunteers and order t-shirts before the week itself. Check your VBS is ready to open is the short list to work through first.

What to do next

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