Run Your VBS
Like a Pro
Registration, QR check-in, team competitions, family messaging, volunteer management, and analytics — all in one platform. No spreadsheets. No stress.
Already have an account? Log in
Families Register in Under Two Minutes
Parents register all their children in one simple flow — no account required. Allergies, emergency contacts, grade levels, and special needs are captured upfront so your team is prepared before day one.
- Guest registration — no login or account needed
- Register multiple children in a single family flow
- Capture allergies, medical notes, and emergency contacts
- Automatic waitlists when you hit capacity
- Grade and age filtering to keep kids in the right groups
QR Check-In That Keeps Kids Safe
Scan a QR code and check in an entire family in seconds. Allergy alerts flash on screen instantly. Track every check-in and checkout with timestamps and guardian verification.
- One-scan family check-in with QR codes
- Allergy and medical alerts appear automatically at check-in
- Guardian verification at pickup with secure checkout
- Full attendance history across every day of VBS
- Manual check-in option with name search for walk-ins
Live Competitions on the Big Screen
Turn fundraising and spirit points into an event kids will remember. Teams race across the screen with animated reveals, confetti explosions, and sound effects. Control when scores are published for maximum suspense.
- Animated race-style reveals with real-time team rankings
- Confetti and sound effects for the winning team
- Draft/publish model — build suspense before the big reveal
- Customizable team colors and competition themes
- Track donations or points per group
Color-Coded Groups and Printable Badges
Organize kids into teams with custom colors, icons, and grade ranges. Print name badges that show group assignment, guardian info, and allergy alerts — everything a volunteer needs at a glance.
- Create groups with custom colors, icons, and descriptions
- Auto-assign children to groups or hand-pick rosters
- Print name badges with group color, guardian info, and allergy flags
- Assign volunteers to groups with specific roles
- Grade range restrictions per group
Personalized Messages Without the Spreadsheet
Stop copying and pasting from spreadsheets. Send personalized SMS or email to every parent with one click — each message includes their child's name, group, and schedule automatically. Filter by group, status, or role to reach exactly who you need.
- Personalized SMS to every parent — no copy-pasting from spreadsheets
- Template variables auto-fill each parent's name and child info
- Filter recipients by group, registration status, or volunteer role
- Send day-of updates, schedule changes, and pickup reminders instantly
- Preview every message before it goes out
Know Your Numbers Before Day One
See registration counts, gender splits, grade distributions, and allergy breakdowns in real time. No exporting to spreadsheets — everything updates live as families register.
- Registration metrics — children, families, confirmed vs. pending
- Gender and grade distribution charts
- Allergy and medical needs summary
- Volunteer count and role coverage
Recruit, Approve, and Assign Volunteers
Share a public application form. Approve or decline applicants with one click. Assign volunteers to groups and roles, and track background check status — all from one dashboard.
- Public volunteer application form — share the link
- One-click approve or decline with notes
- Custom volunteer roles per event
- Assign volunteers to groups with specific roles
- Background check tracking and documentation
Built for Child Safety
Every feature is designed with child safety as the top priority. From registration to pickup, accountability is built into every step.
Allergy Alerts
Medical and allergy info surfaces automatically at check-in so volunteers are never caught off guard.
QR-Secured Pickup
Parents receive a unique QR code. Only verified guardians can check out a child.
Attendance Logs
Every check-in and checkout is timestamped. Know exactly who is on-site at any moment.
Guardian Tracking
Emergency contacts and authorized guardians are captured during registration and visible at check-in.
Medical Notes
Special needs, medications, and dietary restrictions travel with the child from registration through check-in.
Volunteer Screening
Track background check status and documentation for every volunteer before they interact with children.
Works for More Than VBS
The same registration, check-in, and group management tools work for any children's event your church runs.
Summer Camps
Multi-day camps with the same registration, check-in, and group tools.
Kids Church
Weekly children's ministry with attendance tracking and volunteer scheduling.
Nursery Programs
Grade-filtered registration and allergy alerts for your youngest members.
Youth Retreats
Overnight events with medical info, emergency contacts, and group management.
Awana & Clubs
Recurring programs with team competitions and attendance streaks.
Special Events
One-off events like Easter egg hunts, trunk-or-treat, or family fun nights.
Simple, Honest Pricing
for every church, every event
- Online family registration
- Guest registration (no account needed)
- QR code check-in & checkout
- Allergy and medical alerts
- Team competitions & live display
- Groups with custom colors and badges
- Printable name badges
- Family messaging with filters
- Analytics dashboard
- Volunteer applications & approvals
- Background check tracking
- Daily schedule management
Frequently Asked Questions
Ready to Run the Best VBS Ever?
Everything you need to manage your children's events — registration, check-in, competitions, messaging, volunteers, and more.
Get Started FreePart of the Hubl Life church platform. Learn more about Hubl Life