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Managing Your Photo Gallery

Upload, organize, and manage photos across your website, events, and outreach projects.

Your photo gallery is a shared library of images for your entire organization. Photos you upload are available everywhere — on your public website, inside event pages, and on outreach projects. This guide covers uploading, organizing, and using photos across the platform.

How the Photo Gallery Works

Every organization has a single photo library. When you upload a photo, it goes into this shared library and can be reused anywhere. You can also associate photos with specific events or outreach projects so they appear on those pages.

  • Organization library — all your uploaded photos in one place
  • Event photos — photos linked to a specific event, shown on that event's Photos tab
  • Outreach photos — photos linked to a specific outreach project, shown on that project's Photos tab
  • Website photos — photos that appear on your public sections

Tip

You only need to upload a photo once. The same photo can be linked to your website, an event, and an outreach project without uploading it again.

Uploading Photos

You can upload photos from any page that has a Manage Photos or Add Photos button. This opens the photo gallery drawer where you can upload and organize images.

1

Open the photo gallery

Click the Manage Photos button (or Add Photos if the gallery is empty). A drawer slides out from the side with your full photo library.
The photo gallery drawer shows all your uploaded photos
2

Upload new photos

Drag and drop photos onto the upload area, or click the upload zone to browse your computer. You can upload up to 10 photos at a time, with a maximum file size of 4 MB each. Thumbnails are generated automatically.
Drag photos into the upload area or click to browse
3

Select photos to use

Click on photos to select or deselect them. Selected photos show a checkmark. When you're done, close the drawer and your selections are saved.

Note

Photos are uploaded to your organization's shared library. Even if you upload a photo while working on a specific event, it will be available across your entire organization.

Adding Captions

Captions help you identify and organize photos in your library. They also serve as descriptions when photos are displayed on your site.

1

Click the tag icon on a photo

In the photo gallery drawer, look for the small tag icon on any photo. Click it to open the caption field.
2

Type your caption

Enter a short description like "Easter Sunday 2025" or"Youth worship night." Captions save automatically as you type.
Type a caption and it saves automatically

Setting a Focal Point

Focal points control how a photo is cropped when displayed in different layouts. By default, photos crop from the center. If your subject is off-center, set a focal point so it's always visible.

1

Open the focal point picker

In the photo gallery drawer, click the crosshair icon on any photo to open the focal point picker.
2

Click where the focus should be

Click on the part of the photo that should always remain visible — usually the faces or the main subject. The focal point saves immediately.
Click to set where the photo should be focused when cropped

Tip

Focal points are especially useful for photos of people. Set the focal point on the faces so they're never cropped out, even on narrow layouts.

Event Photos

Each event has its own Photos tab where you can curate a gallery of images for that event. These photos are visible to anyone who can view the event.

1

Go to the event's Photos tab

Navigate to your event and click the Photos tab in the event details.
2

Click "Manage Photos"

The photo gallery opens with two views:
  • This Event — shows only photos currently linked to this event
  • All Photos — shows your entire organization library, with badges on photos already linked to this event
Toggle between event-specific photos and the full library
3

Select photos for the event

Toggle between views to find the photos you want. Select photos from the All Photos view to link them to this event, or upload new ones (they'll be automatically linked to the event).

Note

Visitors can browse event photos in a lightbox — clicking any photo opens it full-screen with navigation arrows to flip through the gallery.
Visitors can click any photo to view it full-screen

Outreach Photos

Outreach projects also have a Photos tab. This works the same way as event photos — you can link existing photos from your library or upload new ones.

1

Go to the outreach project's Photos tab

Open your outreach project and click the Photos tab.
2

Click "Manage Photos"

The gallery drawer opens with the same This Outreach / All Photos toggle. Select or upload photos to link them to this project.

Tip

If your outreach project has updates with photos, those appear separately on the About tab. The Photos tab is for the main project gallery.

Photos on Your Website

Photos from your organization library automatically appear in community photo sections on your public . The specific layout depends on which design template you've chosen.

To change which photos appear on your website, use the — click on any photo section to open the gallery and select different images.

Deleting Photos

1

Open the photo gallery drawer

From any photo management screen, open the gallery drawer.
2

Click the delete icon

Find the photo you want to remove and click the trash icon. A confirmation dialog appears.

Warning

Deleting a photo removes it from your entire organization — including any events, outreach projects, and website sections where it was being used. This action cannot be undone.

Photo Tips

Great photos make a huge difference in how welcoming your website and events feel. Here are some guidelines:

  • Show real people — photos of your congregation greeting, worshipping, and serving together are far more inviting than stock images
  • Use high-quality images — aim for at least 1600 pixels wide for the best display across devices
  • Avoid empty spaces — skip photos of empty buildings, parking lots, or signage
  • Keep it current — update your photos regularly to reflect what your community looks like today

Permissions

Photo management requires different depending on the context:

  • Event photos — any user with event editing permissions can manage photos for that event
  • Outreach photos — organization members can manage photos for outreach projects they have access to
  • Website photos — requires website editing permissions

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