VBS Dashboard

The VBS Dashboard is your home base for managing all Vacation Bible School events. It shows event stats, registration counts, and alerts you when children have outdated grade information that could affect group assignments.

Overview

The dashboard displays three stat cards at the top summarizing your VBS program:

Total Events — The number of VBS events you've created
Total Registrations — Combined registration count across all events
Upcoming Events — Events that haven't started yet

Below the stats, each VBS event appears as a card showing its status badge (Upcoming, Active, or Past), registration count, title, and date range. Each card has two actions:

Manage — Opens the VBS admin dashboard for that event
Edit — Opens the event editing page to update details

Creating a New Event

Click Create VBS Event

Click the Create VBS Event button at the top of the dashboard to start the event creation wizard.

Follow the setup wizard

The wizard walks you through configuring dates, daily schedules, grade restrictions, and registration settings. See the Setting Up VBS article for detailed instructions.

Tip

New VBS events default to one week out with a 5-day span, giving you a head start on the daily schedule configuration.

Stale Grade Warnings

When children across your grade-mode events have missing or outdated grade information, an amber warning banner appears at the top of the dashboard. Stale grades can lead to incorrect group assignments during auto-assign.

Review the warning

The banner shows how many children have outdated grade information. Review this count to understand the scope of the issue.

Update grade information

Navigate to the People section to update children's grade information. Accurate grades ensure children are placed in age-appropriate groups.

Note

The stale grade warning spans all your VBS events, not just one. Fixing a child's grade information resolves the warning for every event they're registered in.

Permissions

Viewing the VBS Dashboard requires the events.view permission. Creating and managing events requires the events.manage permission.